Terms and Conditions

Tokyo Art Exhibition | 27 - 30 May 2021

Who can exhibit at the gallery?

  • The Tokyo Art Exhibition, (hereafter abbreviated as TAE), has organised an exhibition available to independent artists, artist collectives and emerging artists who wish to exhibit and sell their artworks in Tokyo.

When and Where?

  • TAE will take place 27-30 of May 2021, at the Elephant Studio Gallery (Shibuya, Tokyo).

Application

  • Applications are put forward by submitting an Exhibition Proposal.

  • Proposals should be submitted timeously to avoid disappointment; approval will depend on curator’s discretion and availability of space.

  • TAE strives to maintain high quality and tasteful exhibitions, therefore reserving the right to refuse any exhibits or specific artworks we feel are unsuitable.

  • TAE’s curators will consider the proposal and written correspondence regarding outcomes of applications will be emailed whether accepted or not.

  • Upon a successful application, the participation fee must be completed within the payment deadline 20th April 2021.

Exhibition Payments and Commission

  • TAE doesn’t charge any commission on sales. (0% commission on sales)

  • Payment are non refundable.

  • In case of a postponement of the event, the participation fee will be transferred to the new dates.

  • Payments can be done via PayPal, Credit/Debit card or Bank Transfer.

  • Payments are made to ICM Gestora Cultural, SL (Vat Nº B67588046)

Participation fee for the 4-day exhibition include:

  • Opening Evening, Champagne Reception, High-quality wooden white walls, Promotions, Professional Hanging Staff, Shipping & Handling, Sales Assistant & Management, Free High-Quality printed Catalogue featuring all exhibitors, Flyer Distribution, Press Release, Exhibitor Profile on our website, 0% commission charged on sales, Photo & Video reportage, Certificate of Participation, Free Catalogue

Retail Price and Artist’s Price

  • The artist must provide the artwork’s price.

  • The retail price must be consistent with past sales and current pricing in other galleries, artist’s website, etc.

  • All artworks that are displayed must be for sale at their market-related value.

Shipping Artworks

  • Contemporary Art Station is not responsible for the shipping of the artworks.

  • Contemporary Art Station is not responsible for any damage or loose of artworks.

  • Artworks must be delivered on Wednesday 26th May 2021 (9am-22pm) or Thursday 27th May 2021 (9am-12am). Please note that we cannot receive any artworks before Wednesday 27th May 2021 and later than Thursday 27th May 2021 till 12am.

    Exhibitors are responsible for the shipping. We do not charge any extra cost for the full service option.

    Full Service includes:

    - Artworks installations and representation, consulting, and sales at the gallery*.
    - Acceptance of delivery of your exhibition goods
    - Unpacking of the works and storage of the boxes
    - Sculptures placed, information material / brochures displayed etc.
    - Your exhibition space will be supervised by specially engaged staff
    - Specific information and sales by the staff
    - Handling of returns: packing of unsold works and handover forwarding agent
    - Publication in the official exhibition catalogue
    - Publication in all web publications and in our network

    Shipping Conditions:

    • All artworks should be ready to hang.

    • Artworks must be packed correctly. If using a crate please specify by email the screwdriver model required to open the crate.

    • All packs must be correctly addressed and named.

    • Provide all necessary paperwork to clear customs - inform with your courier.

    • Please include labels with Title and Price. You can also send your business cards.

    • All packs must include inside the Shipping Returning Label in case the artwork is not sold and we need to ship back

    • Unsold artworks must be picked by your delivery company on Monday 31st May 2021 (9am-22pm). Please note that we cannot deliver any artworks after Monday 31st May 2021. Unpicked artworks will have a storage fee of €300 per day starting from Tuesday 1st June 2021.

    Please note that Contemporary Art Station is not responsible for any damage or loss of the artworks.

    ADDRESS: ES Gallery | 2 Chome-7-4 Shibuya, Shibuya City, Tokyo 150-0002, Japan

Insurance and Liability

  • We recommend exhibitors to have their own insurance.